Inventory & operations

Employee Utilization Calculator

Compare billable delivery hours with available working hours and a utilization target.

Free, no sign-upRuns in your browserFormula & methodology
hours
hours
%

Results update as you type. Your numbers stay in this browser.

Billable utilizationExample75%
Hours below target (negative means above)
8 hours
Non-billable capacity
40 hours

Understand the result

How to calculate employee utilization

Utilization = billable hours ÷ available hours × 100; target gap = available hours × target − billable hours

Exclude leave from available hours. Sales, training and administration use capacity but are not billable delivery in this definition. The target is your assumption.

Worked example

An illustrative scenario. “Reset to example” restores it in the calculator.

Available hours after leave
160 hours
Billable delivery hours
120 hours
Your utilization target
80%

Billable utilization: 75%

Common questions

Employee Utilization FAQ

Should everyone have the same target?

Roles carry different non-billable responsibilities. Compare people only when their capacity and billable-time definitions are consistent.